ISO 45001:2018 Document Kits

The ISO 45001 Document Kits by KLS Academy PLT provide a complete set of ready-to-use documents to support organizations in implementing and achieving ISO 45001:2018 Occupational Health and Safety Management System (OHSMS) certification. This package includes 84 essential documents, structured into four levels.

The document kits comprise general templates. If your organization requires further customization based on your business processes, activities, scope, and context, you may Request for Quotation by contacting us at hello@kls-academy.com.

The document kit is structured into four levels for clarity, ease of implementation, and compliance assurance:

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4 Levels of Documentation Structure

Level 1: Manual (6 Files)

1. Occupational Health and Safety (OHS) Management System Manual
2. OHS Policy
3. OHS Objectives
4. Internal and External Issues Register
5. Needs and Expectations of Interested Parties Register
6. Roles & Responsibilities of OHSMS Steering Committee

Level 2: Mandatory Procedures (11 Files)

  1. Document Control Procedure
  2. Internal Audit Procedure
  3. Management Review Procedure
  4. Monitoring and Measurement Procedure
  5. Legal Requirements and Compliance Evaluation Procedure
  6. Continual Improvement Procedure
  7. Incident, Nonconformity and Corrective Action Procedure
  8. Emergency Preparedness and Response Procedure
  9. Hazard Identification and Risk Assessment (HIRA) Procedure
  10. Worker Consultation and Participation Procedure
  11. Communication Procedure

Level 2: Standard Operating Procedures (SOP) (4 Files)

  1. Change Management SOP
  2. Supply Chain, Procurement and Contractor Safety Management SOP
  3. Training and Competence SOP
  4. Lock-Out/Tag-Out (LOTO) SOP

Level 3: Work Instructions (8 Files)

  1. Work Instructions for Welding and Cutting Operations
  2. Work Instructions for Working at Height
  3. Work Instructions for Material Handling and Lifting
  4. Work Instructions for Electrical Maintenance Work
  5. Work Instructions for Chemical Handling and Storage
  6. Work Instructions for First Aid and Rescue
  7. Guidelines for PPE Requirements
  8. Guidelines for Contractor Induction

Level 4: Forms and Checklists (55 Files)

  1. Master List of Documents
  2. Obsolete Document Log
  3. Records and Retention Schedule
  4. Internal Audit Program
  5. Internal Audit Plan
  6. Internal Audit Checklist
  7. Internal Audit Report
  8. Management Review Minutes
  9. Management Review Action Tracker
  10. Performance Evaluation Report
  11. Legal and Other Requirements Register
  12. Compliance Evaluation Reports
  13. Improvement Action Plans
  14. Continual Improvement Reports
  15. Nonconformity and Corrective Action Report (NCAR) form
  16. Incident Investigation Report
  17. Emergency Response Plan (ERP) for Fire / explosion
  18. Emergency Response Plan (ERP) for Chemical or gas leaks/spills
  19. Emergency Response Plan (ERP) for Electrical hazards 
  20. Emergency Response Plan (ERP) for Machinery malfunction 
  21. Emergency Response Plan (ERP) for Natural disasters 
  22. Emergency Response Plan (ERP) for Medical emergencies and accidents
  23. Emergency Drill and Response Reports
  24. Hazard Identification and Risk Assessment (HIRA) for Welding and Cutting Operations
  25. Hazard Identification and Risk Assessment (HIRA) for Working at Height
  26. Hazard Identification and Risk Assessment (HIRA) for Material Handling and Lifting
  27. Hazard Identification and Risk Assessment (HIRA) for Electrical Maintenance Work
  28. Hazard Identification and Risk Assessment (HIRA) for Chemical Handling and Storage
  29. Safety and Health Committee Meeting Minutes
  30. Workplace Inspection Reports
  31. Communication Matrix
  32. Worker Feedback and Surveys
  33. Change Request Forms (CRFs)
  34. Management of Change Register
  35. Post-Implementation Review Reports
  36. Approved Vendor & Contractor List
  37. Pre-Qualification & Evaluation Forms
  38. Job Safety Analysis (JSA)
  39. Induction & Training Report
  40. Permit To Work (PTW)
  41. Performance Evaluation Reports
  42. Competence Matrix & Training Needs Analysis (TNA)
  43. Training Attendance Form
  44. Competence Assessment Form
  45. Training Evaluation Report
  46. Lockout/Tagout (LOTO) Checklist
  47. Lockout/Tagout (LOTO) Register 
  48. Equipment Inspection Checklist
  49. Daily Inspection Checklist (Material Handling and Lifting Operations)
  50. First Aid Treatment Log
  51. First Aid Box Inspection Checklist
  52. Rescue Equipment Inspection Log
  53. PPE Issuance Form
  54. PPE Inspection Checklist
  55. Climate Risk Assessment Template
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ISO 45001:2018 Documents: Manual, Procedures & Forms

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Optional Value-Added Services

  • Gap Analysis

    Our Gap Analysis service helps you evaluate your current management system against ISO requirements — identifying what’s already compliant, what’s missing, and how to bridge the gap efficiently.

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  • Online Coaching & Customization Support

    Accelerate your implementation with expert, step-by-step coaching. This 8-hour online support package helps you understand, tailor, and apply your ISO documents effectively.

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  • Full-Scope Consultancy

    We guide your organization through every stage of implementation — from gap analysis and documentation to internal audits and certification readiness.

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