ISO 39001:2012 Document Kit

The ISO 39001 Document Kits by KLS Academy PLT are designed to simplify the implementation and certification process for the ISO 39001:2012 Road Traffic Safety Management System (RTSMS). This ready-to-use package includes 56 essential documents, structured into four levels.

The document kits comprise general templates. If your organization requires further customization based on your business processes, activities, scope, and context, you may Request for Quotation by contacting us at hello@kls-academy.com.

The document kit is structured into four levels for clarity, ease of implementation, and compliance assurance:

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4 Levels of Documentation Structure

Level 1: Manual (6 Files)

  1. Road Traffic Safety (RTS) Management System Manual
  2. RTS Policy
  3. RTS Objectives & Targets
  4. Context & Interested Parties Register
  5. RTS Performance Factors Register (risk exposure, safety outcomes, etc.)
  6. Roles, Responsibilities & Authorities Matrix

Level 2: Mandatory Procedures (12 Files)

  1. Document & Record Control Procedure
  2. Risk & Opportunity Assessment Procedure
  3. RTS Performance Factor Monitoring Procedure
  4. Operational Planning & Control Procedure
  5. Emergency Preparedness & Response Procedure
  6. Road Traffic Crash / Incident Investigation Procedure
  7. Internal & External Communication Procedure
  8. Competence, Training & Awareness Procedure
  9. Internal Audit Procedure
  10. Management Review Procedure
  11. Nonconformity & Corrective Action Procedure
  12. Continual Improvement Procedure

Level 2: Standard Operating Procedures (SOP) (10 Files)

  1. SOP for Journey Planning & Safe Driving Practices
  2. SOP for Vehicle Safety & Roadworthiness Inspections
  3. SOP for Driver Fitness & Authorization to Drive (fatigue, alcohol, drugs)
  4. SOP for Use of Personal Safety Equipment (seatbelts, helmets, visibility aids)
  5. SOP for Speed Management (monitoring, enforcement, technology aids)
  6. SOP for Transporting Goods & Hazardous Materials
  7. SOP for Contractor & Outsourced Transport Services
  8. SOP for Post-Crash Response & First Aid
  9. SOP for Road Safety Awareness & Campaigns (internal/external)
  10. SOP for Data Collection & RTS Performance Analysis

Level 3: Work Instructions (6 Files)

  1. Work Instruction for Conducting RTS Risk Assessment
  2. Work Instruction for Monitoring RTS Performance Factors
  3. Work Instruction for Vehicle Checks Before Journey
  4. Work Instruction for Investigating Road Traffic Crashes
  5. Work Instruction for Handling Vulnerable Road Users (cyclists, pedestrians)
  6. Work Instruction for Applying Corrective & Preventive Actions

Level 4: Forms and Checklists (22 Files)

  1. Master Document Register
  2. RTS Context & Interested Parties Analysis Form
  3. RTS Legal & Regulatory Compliance Register
  4. RTS Objectives & Target Register
  5. Risk & Opportunity Assessment Template
  6. RTS Performance Factor Monitoring Log
  7. Journey Planning Checklist
  8. Driver Authorization & Fitness Record
  9. Vehicle Pre-Use Inspection Checklist
  10. Vehicle Maintenance Log
  11. Road Safety Equipment Checklist
  12. Road Traffic Incident / Crash Report Form
  13. Incident Investigation Report Template
  14. Emergency Preparedness & Response Plan Template
  15. Emergency Drill Record
  16. Training Attendance Record
  17. Driver Competence & Awareness Evaluation Form
  18. Audit Plan
  19. Audit Checklist
  20. Audit Report
  21. Management Review Agenda & Minutes Template
  22. Nonconformity & Corrective Action Report